QualitySignoff™ – Field Inspection Forms and Quality Records

The Everyday Problem

Quality Records Get Scattered

Inspection notes, photos and checklists end up in notebooks, phones, email and spreadsheets. Pulling them together later takes time, and details get lost.

Forms Vary

Each job and each inspector uses a slightly different checklist, so records are hard to compare.

Photos Lose Context

Photos sit in a camera roll with no link to the inspection, the place or the person who took them.

Deficiencies in Spreadsheets

Deficiency lists live in separate files, so it is hard to see which are open and who closed which.

Handover Scramble

At the end of the job, people search folders and inboxes to rebuild the record of what was inspected.

How It Works

Choose the Forms. Record in the Field. Review the Records.

Your firm stays in charge of what is inspected and what is accepted. The software gives your people the forms, collects what they record and keeps it in one place.

1. Choose and approve forms

Start from a library of form templates, or build your own in the form builder.
The AI form builder can draft a form from your instructions. It is a draft until your lead edits and approves it.
Your lead approves the forms for each job, with a written approval statement.
The software does not decide which inspections a job needs. Your firm does.

2. Record in the field

Inspectors fill in the approved forms on a phone, with or without a signal.
Add photos, video and the phone's location to a record.
Records wait in an outbox and send when the phone is back online.
Each record shows the signed-in account that recorded it.

3. Review the records

Reviewers see submitted records on the web and approve or return them.
A deficiency register lists each deficiency with a number the system assigns, and who closed it.
A document register keeps track of the drawings and documents your team uploads.
PDF exports state who recorded and who reviewed each record.

Location comes from the phone and is only as accurate as the phone reports. Photos and video show what the inspector chose to capture. A record shows what a person entered; the software does not check that it is correct or complete.

AI & Tiers

You Decide How Far the AI Reaches

The AI only makes proposals. A person accepts, edits or rejects each one. How much the AI does is set by tier, and your contract states the tier.

Tier 1 · Every customer starts here

Records and engineer-directed forms

The AI drafts forms only from your instructions and the template library. It does not read your project documents. Field records, review and sign-off.

Tier 2

Rules your people set, and forms drafted from documents

Your own rules, such as hold points and who reviews what. When your lead chooses, the AI drafts forms from documents you upload and shows where each item came from. Your lead still approves every form.

Tier 3

AI suggestions at the desk

The AI can point out things in your documents for your people to look at. A person confirms each one before it is used. The AI can miss things.

Tier 4

AI in the field

AI output shown to people on site. Like every tier above tier 1, it is switched on only under a contract for that tier.

Each tier includes the ones before it. The software enforces the tier, so features above it are switched off. Reports that used AI say so. AI output can be wrong or incomplete; it is never an engineering decision.

We Build Software. Your People Inspect, Decide and Sign.

Every decision that matters has a named person behind it. Your firm adopts this split; the software records who did what.

Decision	Who is responsible
Choose and adapt the forms for the work	Your firm's qualified lead
Record what was inspected and observed	The inspector named on the record
Make the engineering acceptance decision	The authorized professional for that work
Release a hold point	The person authorized to release it
Keep the records whole and show their status accurately	QualitySignoff (the software)

What the software does not do

It does not perform inspections or tests.
It does not make engineering or acceptance decisions.
It does not check that your forms cover your contract, or that your records are complete.
It does not certify, seal or guarantee that work meets any standard.
It does not replace professional judgement. AI output is a proposal only.

Who It's For

For Teams That Inspect and Record Work

Contractors

Keep quality control records and deficiency lists in one place, on the forms your firm approved.

Consultants and Inspectors

Build forms for your reviews, record site visits on a phone and review records at the desk.

Owners

See the records your project team has submitted and reviewed, and who recorded and reviewed each one.

Form template libraries are available for some types of work, and more are being added. Ask us what exists for yours.

Early Access

Talk to Us

QualitySignoff is in active development. If you would like to see it or try it on a project, send us a note.

Please do not send drawings, specifications or other confidential project documents by email.